INTERNATIONAL SHIPMENTS SHIPPING WITH FEDERAL EXPRESS “DANGEROUS GOODS IN EXCEPTED QUANTITIES”

1. When packing hazardous materials (“Dangerous Goods in Excepted Quantities”) you CANNOT use any FedEx packaging. Use a regular cardboard box that has been drop tested or A UN certified box.
   
   
2. Use an “Expanded Service International Air Waybill” not just an “International Air Waybill.” Fold the Expanded Waybill in half and use the large FedEx issued purple pouch. Be sure your box is large enough. The waybill needs to fit on one side of the box. Use a typewriter to fill out form, to be sure there is no misreading of the information.
3. Copy the text on the Federal Express webpage that states there is no surcharge for a “Dangerous Goods in Excepted Quantities” package. Highlight the line that says there is no surcharge. Include this in the pouch with the waybill so FedEx accounting dept. does not include a surcharge. (MBPC has copies of this page)
4. Proforma Invoice – Make 3 copies, the first is for FedEx., the second is for the U.S and the third for the destination country. Place all 3 copies into the pouch with the waybill. Fill out this form electronically. Blank form is on Collection Folder.
5. CITES sticker – Tape it to the outside of the box. Put a copy inside the box. MBPC can electronically e-mail you the sticker with the LACNHM’s number on it.
6. Specimen invoice form- put 3 copies in its own pouch and attach it to the outside of the box. Place a copy inside the box for recipient. Including this on the outside of the box is to hopefully deter any suspicions that there is something of value or something dangerous in your package. Form available on line http://ip.nhm.org/regforms/specinvoice.php

LIST OF THINGS TO GO ON OUTSIDE OF BOX

1. “Dangerous Goods in Excepted Quantities” sticker
2. Expanded Service International Air Waybill form inside pouch
3. Proforma Invoice, 3 copies inside waybill pouch
4. Copy of text on the Fed Ex webpage stating no surcharge
5. Cites sticker, taped to outside of box
6. Specimen Invoice Form, 3 copies in its own pouch
7. Arrow stickers on opposite sides of box
8. Notice to postal inspector sticker – (optional) Leslie and MBPC has copies

FORMS TO GO INSIDE BOX

1. Cites sticker
2. Specimen Invoice form
3. Letter to postal inspector – (optional) Leslie and MBPC has copies

PACKING INSTRUCTIONS

1. Double bag your specimens (heat seal each bag) then
2. Put absorbent material in between the second and third bag (heat seal the third bag)
3. Line box with plastic bag then put the popcorn in and your triple bagged specimens in the middle

LASTLY: You have 6 months to file the import/export form with the U.S. Fish and Wildlife Service. Form available online. MBPC has blank hard copies.

For more information call

International packages FedEx. 1800-247-4747

Domestic packages FedEx 1800-463-3339

GOOD LUCK!

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